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Accounts Payable Specialist
Location:
Leadville, CO
Description:
Compensation: $19.25-$23.25 per hourFLSA Status: Full-Time, Non-Exempt Position Summary: The Finance Department is seeking a reliable and detail-oriented Accounts Payable (AP) Specialist to join our finance team. The person for this role will be very dependable, consistent, and must be willing to work with various departments throughout the year on invoicing, AP packets, and upholding the County’s procurement policy. The AP Specialist plays a vital role in the finance department. This role requires someone who is not only responsible but is willing to learn and who has a very detailed eye. The ideal candidate will be meticulous and capable of working with and learning various financial tools and software. General Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Functions: Enter department approved and coded invoices, employee reimbursements, and other AP data daily into the accounting software (Tyler/Incode ERP Pro 10). Run payable registers and work with the Deputy Finance Director or Finance Director through the Secondary Level of Review bases on a weekly basis to ensure accuracy over the check run. · Process the weekly accounts payable checks (matching checks with invoices, obtaining appropriate approvals before processing AP transactions, and prepare for mailing) Manage and monitor the recurring and monthly payments such as monthly lease payments, monthly bank statement fees, etc. Process the monthly P-card (purchasing card) Import from Wells Fargo into the accounting system. Research outstanding checks, returned checks, and reissued checks as needed. Train other departments on how to create AP packets and enter invoices into the accounting system as needed. Process any off-cycle check runs upon request following the procurement process. Maintain and manage an organized AP filing system. Manage and oversee the department’s AP email inbox and retain a 2-week status system. Respond to all vendor inquiries in a timely manner. · Print all accounts payable reports and maintain all accounts payable files, including the Bank Transaction Distribution Reports for all check runs. Send Treasurer Office and several finance team members fund breakout details for each check run and AP payment. Prepare analysis of accounts, such as vendor payment history reports or CORA requests, as required. Research and resolve vendor statements as needed. Support the accounting team during annual and year-end internal/external audits. Keep to the provided AP calendar for daily and weekly tasks. Prepare and distribute communications including reports, emails, invoices, and memos as needed or upon request. Develop and maintain job specific SOPs (Standard Operating Procedures) Work on special projects as assigned or perform other duties as requested by the finance department leadership. Supervisory Responsibilities: Not applicable Other Duties: Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Requirements High school diploma or its equivalent Strong attention to detail and excellent analytical skills is a must! Previous general office experience is desirable but not required. Previous accounts payable experience is desirable, not required but a HUGE BONUS! Proficiency in accounting software, Excel, and financial reporting tools is a BONUS! Ability to work both independently and collaboratively as a part of a team. Adaptability to work in a fast-paced environment and dynamic finance environment. Preferred Experience: Previous Accounts Payable Experience Associate degree in accounting, business, or other related field of study. Experience with Tyler Accounting software, and especially with Incode. Work From Home Opportunity The Incumbent can enjoy the flexibility of working from home (WFH) up to three days a week (8-hour days), with two days in office (40-hour work week). At Lake County Government, we prioritize efficiency and productivity but also a culture of innovation and continuous improvement, allowing our employees to thrive in an environment that encourages creative problem-solving and growth. WFH is considered one of many benefits offered by Lake County and is granted with Department approval alongside proven work performance and productivity standards. Some initial training may require additional onsite hours or days. WFH is at the discretion of department leadership and the Finance department allows up to 3 WFH days per week and up to 8 hours per day. Hazard Notice: Please be aware of potential office hazards and follow safety guidelines to ensure a secure working environment. Lake County Benefits - Full-Time Employees As a reflection of the value we place on the contributions of our employees, the County offers a competitive benefits package for full-time employees. Please review the 2024 Benefits Guide for full details. The Guide provides information on Lake County Government's benefit offerings, including: Employer-Sponsored Medical and Dental Insurance Plans 100% Employer Paid Vision Plan Flexible Spending Account Health Reimbursement Account Employer-Sponsored Short-Term Disability Insurance 100% Employer Paid Long-Term Disability Insurance 100% Employer Paid Term Life Insurance Supplemental Life Insurance Plans 401(a) and 457(b) Employer Matched Retirement Plans Paid Vacation, Sick Leave, Personal Days and Holidays Employee Assistance Program Public Health Emergency Leave Discounts on concerts, major sporting events, electronics, travel, cars and more! Lake County Benefits - Part-Time Employees Lake County is also proud to offer paid sick time off and flexible work schedules for our part-time employees. EOE Statement Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request. Notice of Work Authorization Requirement Appl icants must be authorized to lawfully work for any employer in the United States. Lake County is unable to sponsor or take over sponsorship of an employment Visa. Notice of Emergency/Disaster Responsibilities All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners. To be prepared for this role, all employees and emergency service function (ESF) leads will attend emergency management trainings and exercises as requested by the Director of Emergency Management. With advanced notification from OEM, employees will make reasonable efforts to attend training events in coordination with other employees and supervisors. Other Duties Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Expected Duration of the Application Process Due to the nature of the application and selection process for Lake County full-time positions, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately four (4) to six (6) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process. Powered by JazzHR
Company:
Lake County Government
Posted:
May 16 on The Resumator
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More About this Listing: Accounts Payable Specialist
Accounts Payable Specialist is a Accounting & Finance Accounts Payable Specialist Job at Lake County Government located in Leadville CO. Find other listings like Accounts Payable Specialist by searching Oodle for Accounting & Finance Accounts Payable Specialist Jobs.
Accounts Payable Specialist is a Accounting & Finance Accounts Payable Specialist Job at Lake County Government located in Leadville CO. Find other listings like Accounts Payable Specialist by searching Oodle for Accounting & Finance Accounts Payable Specialist Jobs.